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Conferences

KW Conferences is experienced in handling a vast variety of conferences and meetings – from single session meetings to multi-lingual, parallel session international conventions, Heads of State and Ministerial Conferences, Medical Meetings and workshops and Business Summits. This varied experience translates into a unique benefit for the client: KWC takes care of all the details that put together a completely successful conference, saving the client precious time.

The following is a list of conference and meeting services offered. Please contact us for more information.

Bidding
Preparation of country bid in consultation with local association

Budgeting
Expense estimation and Revenue generation

Marketing and Promotion
Conference design: look and feel, logo Design and printing: mailers and registration brochures, Conference Programme, sponsorship mailings, souvenirs Delegate, sponsor and exhibitor outreach

Website
Database maintenance, Design, Update On-line registrations, hotel accommodation, tour booking and Payment gateway Troubleshooting

Pre-Conference Secretariat
Communications and registrations management and Visa assistance

Venue Negotiations
Venue selection and negotiation, Banquet accommodation at hotels, Price negotiation, Optimum room packages, Contract finalization, Monitoring/facilitating reservations, Coordination with Local Organizing Committee or Association Headquarters

Media
Press releases, Press interaction/conferences and Press kits

Clearances
Nodal Ministry, MEA, MHA, State Government, ITPO, Entertainment department, Fire, traffic and police and security

Delegate Build
Promotions in related shows in India, Activating our Partner Network around the world, Use of social media, Development of attractive sight seeing packages and pre-post conference tours

Delegate management
Delegate bags and badges Software for onsite badging, Bar Coding Photo IDs and On-site registration

Facilitation
Airport pickup, Hotel facilitation and Transport to and from functions

Visuals
Hall signage, Audio-visual controls, Photography & video coverage and Web casting

Support
Simultaneous Interpretation, Programme Committee Support, Security, Temporary Staffing

Leisure
Sightseeing programs, Pre- and post- conference tours, Food and Beverage and Banquet entertainment

Abstract Management
Online Collection, Online Reviewing, Abstract and full papers CD, Program book and Speaker prep room

Final Accounting
Post conference follow-up

Sponsorship Sales and Exhibitor Acquisition
Development of Sponsorship Prospectus, Sponsorship Packages, Comprehensive Sponsor list from previous congresses, Follow up calls & emailing, Exhibition Space Selling and Exhibition Management


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Contact Us

KW Conferences

A 56/12 DLF Phase 1
Gurgaon - 122002
Haryana, India

Mumbai Office

C-1102, Raj Hills,
Dattapada Road, Borivili,
East Mumbai - 400066
T: +91-98207-66315

Hyderabad Office

1st Floor, Trade Fair Office Building,
HITEX Exhibition Centre, Madhapur,
Hyderabad - 500 084, India
T: +91 40 65987803 F: +91 40 2311 3592

Chennai Office

#17, 3rd Cross Street
West CIT Nagar CHENNAI - 600 035, India
T: +91-77020-05529

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